Category: Director Finances Help

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Director Finances Help

Director Finance Dashboard Released

Directors,
A new Director Finance Dashboard has been launched on DC2.USSSA.com.  This Dashboard is where you will view and track all of your financial transactions with the National Office.
This tool will be found under [Financial Mgmt] on the DC2 menu.  It is called “Director Finance Dashboard”.  It can also be found at this URL:  http://dc2.usssa.com/#/dailyTransactions
The primary focus of this tool is to transition from an invoicing system of tracking to a real-time transaction management tool. This feature allows all transactions to be compiled in one location.  Allowing a director to have one balance with USSSA and manage all transactions within this singular tool.
To accomplish this, every transaction that can occur involving a director is collected into one dashboard.  The result of this is a running balance that will give directors an up-to-date balance of what is either owed to them from HQ or they owe HQ.
Items Included:
  • Team Registrations
  • Officials Registrations
  • Event Sanction Fees
  • Insurance Purchases
  • Payment to and from USSSA HQ
  • Miscellaneous charges and adjustments
Help Docs/Videos
Help Document
This document has details including descriptions and definitions of all components and variables.
CLICK HERE FOR DOCUMENT
Help Videos
On the Director Finance Dashboard, there is a tab for “Help/Information”  this is where you will find information regarding these systems.  You can visit that any time to watch videos or access the document posted above.  Videos include the following topics:
  • Overview
  • Search Parameters
  • Sub-Directors
  • Detail
  • Dispute Transactions
  • Make a Payment
  • Request a Payment
Please be sure to watch these videos and read through all materials when you begin.
Local/Area/Tournament Directors
For Local/Area/Tournament Directors, this tool will not include anything that you are billed from a State Director/Regional Money Person.  For those transactions you will be responsible to them for items billed.
Verifying Transactions/Dispute Transactions & Problems/Questions
As a director be sure to go through this transaction history thoroughly and verify that the transactions listed to your account are accurate.  If there are discrepancies in your transactions, there is a button that you can push to detail the discrepancy and will communicate to HQ regarding this particular issue.
For anything not handled through the Dispute Resolution tool or for general inquiries, there will be a feedback button on the top left of the screen that says “Daily Trans Feedback/Support”.  Please post all inquiries in there so we have a way to organize and communicate issues and solutions back to you.
USSSA Programming Team
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Director Finances Help

(Video) Director Finances | Request Payment

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Director Finances Help

(Video) Director Finances | Make a Payment

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Director Finances Help

(Video) Director Finances | Dispute Transactions

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Director Finances Help

(Video) Director Finances | Detail

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Director Finances Help

(VIDEO) Director Finances | Sub-directors

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Director Finances Help

(VIDEO) Director Finances | Search Parameters

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Director Finances Help

(VIDEO) Director Finances | Overview

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Sticky Post

Director Finances Help Page

Director Finances Help Center

Welcome to the Director Finances Help Center.   You will find videos and articles here to help you find information regarding your Director account.

 

Training Materials:

How-To Guide (Document)

 

Training Videos:

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Director Finances Help

Director Finances Project Update Create Teams Module

Director Finances Project Update – Create Teams Module

As part of the Director Finances Project there are multiple components that have to be rebuilt to support the change in processes.  One of these tools is the Create Teams Module and the Import Teams Module.
These two modules have been rewritten to provide a new interface with enhanced tools to increase efficiency below you will find information regarding these tools.
To Create Teams, you will need to go to DC2.usssa.com and it can be found under the [Team Mgmt] menu.
Create Teams (Traditional Type In Mechanism)
To Create Teams, pull up the Create Teams tab and begin to type in the data on the table.  There have been a few new features included on this module:
  • MANAGER ID:  A field has been added for Manager ID.  In the event you know the Manager ID, you can insert it into this field and the system will automatically populate all data from that Manager, and not require you to type it all in.
  • COPY DOWN BUTTON:  The buttons beside each field allow the user to copy data down from that point.  In the event you have a long series of the same data, it will allow you to copy down the rows from that point on (old system only allowed copy first row).
Import Teams
To Import Teams from a template, complete your import template first and then go to the Import Teams tab to import the data.  Below you will find some instructions as to how to import teams into this system.  ​

***THIS IMPORT REQUIRES A NEW TEMPLATE FOR IMPORT. THE OLD TEMPLATE WILL NOT WORK CORRECTLY***

Download the new template from the Dir Tools menu or there is a link on the Import Teams page.

Instructions for Completing the Data on the Template
Step 1: Select the Sport from the Blue bar at the top to begin. This will set-up all of the features on the template

Step 2: Complete Team Information on Template

  • Select the Age/Class from the dropdown
  • Must choose a Team State
  • Must choose a Team County (Must choose State First)
  • Phone Number Format: 5554445555 (Dashes are not included)
  • **NEW** You can now insert the Manager ID (if they are an existing manager) on this sheet and the system will automatically pull the information for the manager
    • If you use Manager ID, leave the remainder of the Manager Information blank, it will be automatically populated.
    • If you choose to fill in the Manager Information, you will leave the Manager ID Blank

Step 3: Save Template

Instructions for Importing the Data
Step 1: Click on Import Teams Tab

Step 2: Choose Sport

Step 3: Click on “Choose File” and locate the saved template you wish to upload.

Step 4: Click [Upload File]

Once this has been done, the process will populate the “Create Teams” tab with all of the information you just imported.

  • If any lines are RED that means that there is incorrect data included in the import and you much address that entry before the upload can commence.
  • If you need to adjust anything, you can make adjustments here before saving the teams.
  • Once all edits are complete, click on [Save] button on that page and it will import all teams.
Future Additions and Tools Coming for this Module
In the coming weeks, there will be additional tools and features added to this module.
  • Pay at the time of Creating Teams:  Directors will be able to pay immediately for teams created via credit card.    ​
  • Save multiple uploads and complete and Pay simultaneously:  Create multiple uploads on the system (for example for different leagues), save them to your cart, and make one payment for all transactions at once.