From: Brian Wegman, USSSA VP Sport Development and Strategy
USSSA National Headquarters has been working diligently on the evolution of director processes to improve both efficiency and transparency between the director and USSSA HQ. A big part of this transparency and efficiency lies within the Director Dashboard. The Director Dashboard will be a multi-phase roll-out with the first phase geared towards director billing based on the actual data collected. Through the director-billing tool, USSSA HQ Accounting will begin to implement the improved billing process on March 18, 2019. The initial Statement of Billing will reflect the balance on your Director Dashboard as of March 15, 2019. Please take the next two weeks to review your Director Dashboard using the following criteria:
The procedure for State Director Billing will be as follows:
Thank you for your patience and cooperation. Ultimately, the evolution of the Director Dashboard will help in servicing our directors at every level of the Association. The director-billing tool is a necessary step in creating transparency and clarity in director related accounting processes.
An update has been made for DC2 Create Team to currently function.
Some users will see this update immediately, but may take up to 11 pm EST tonight before the update goes into effect.
If the process still shows a “blank” image after clicking save, please shut down and restart your computer and you may be able to process the update immediately by doing that.
There could be some additional issues in saving a credit card to your account if not already done. This issue is still being looked at.
Director Finances Project Update – Create Teams Module
As part of the Director Finances Project there are multiple components that have to be rebuilt to support the change in processes. One of these tools is the Create Teams Module and the Import Teams Module.
These two modules have been rewritten to provide a new interface with enhanced tools to increase efficiency below you will find information regarding these tools.
To Create Teams, you will need to go to DC2.usssa.com and it can be found under the [Team Mgmt] menu.
Create Teams (Traditional Type In Mechanism)
To Create Teams, pull up the Create Teams tab and begin to type in the data on the table. There have been a few new features included on this module:
To Import Teams from a template, complete your import template first and then go to the Import Teams tab to import the data. Below you will find some instructions as to how to import teams into this system.
***THIS IMPORT REQUIRES A NEW TEMPLATE FOR IMPORT. THE OLD TEMPLATE WILL NOT WORK CORRECTLY***
Download the new template from the Dir Tools menu or there is a link on the Import Teams page.
Instructions for Completing the Data on the Template
Step 1: Select the Sport from the Blue bar at the top to begin. This will set-up all of the features on the template
Step 2: Complete Team Information on Template
Step 3: Save Template
Instructions for Importing the Data
Step 1: Click on Import Teams Tab
Step 2: Choose Sport
Step 3: Click on “Choose File” and locate the saved template you wish to upload.
Step 4: Click [Upload File]
Once this has been done, the process will populate the “Create Teams” tab with all of the information you just imported.
Future Additions and Tools Coming for this Module
In the coming weeks, there will be additional tools and features added to this module.
Just a quick update on the Director Finances Project for everyone. This project will begin public testing very shortly, but this update is to give you a little background and insight into what will be going into this first release.
Primary Focus: Transition from an invoicing system of tracking to a real-time transaction management tool. This feature allows all transactions to be compiled in one location allowing a director to have one balance with USSSA and manage all transactions within this singular tool.
New Features to DC2.usssa.com for this project