If you have questions, please email got.sport@usssa.com. If you need to schedule a phone call, please shoot an email and we will work to schedule a time to get on the phone with you.
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EVENT CREATION IS NOW OPEN
Event creation is now available for directors to get into the system and start creating their events. Below is a focused approach to creating an event with a focus on the things that are most important and what their application is.
Here are the links that you will find most critical for the on-boarding:
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Event Creation To-Do’s
Event Creation To-Do’s
- Create Competitions
- HELPDOC Competition Article: CLICK HERE
- Competition: This is a folder that will hold all the information for the event you are setting up. This folder will store events year to year. For example, if you have a Memorial Day event each season’s event will be stored in the same competition folder.
- Create Event (Initial Pop-up – First Step of Creation)
- HELPDOC Event Article: CLICK HERE (Start on step 5)
- Seasonal year = 21/22 (Season that begins 8/1/2021)
- Age Method: Choose calendar year; no effect on anything if you change it
- Choose ALL dates that event will occur
- Stature
- Choose appropriate stature from the available list.
- If the stature needed is not available, refer to State Director or HQ to edit to the appropriate level.
- Stature is editable UNTIL the event starts. BE SURE THIS IS CORRECT when you set-up the event.
- Add Divisions
- Adding Detail to an Event
- HELPDOC for Adding Detail Article: CLICK HERE
- Complete EVERYTHING
- Address box at the bottom is critical to search display for events
- Comment boxes can be built with information, images, tables, etc. (HTML source code is not permitted for security reasons)
- Review articles for additional tools and resources for your event
- Setting up your event payment requirements
- When creating your events, you can set the payment process with multiple configurations. See the image below to see the possible options for configuration.
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Possible Configurations and Required Set-ups
- Require Payment at Entry
- Allow Credit Cards: Yes
- Accept Check Money Order Payments: No
- Yes, Charge the credit card when someone initially enters: Yes
- Active: Yes
- Allow Entry No Payment Required
- Allow Credit Cards: Yes
- Accept Check Money Order Payments: Yes
- Yes, Charge the credit card when someone initially enters: Yes
- Active: Yes
- Allow Entry with no Payment but Require Credit Card to Hold spot
- Additional Information on this Process
- This process works in conjunction with Entry Status
- Team enters credit card, it is not charged until you set their status to Accepted
- Allow Credit Cards: Yes
- Accept Check Money Order Payments: No
- Yes, Charge the credit card when someone initially enters: No
- Active: Yes
- Adding Venues
- HELPDOC for Adding Venues: CLICK HERE
- The process for venues on an event in GotSport is this:
- Add Venues to your organization
- All Venues on your organization will be added to the events you create
- User can remove or deactivate venues not needed for that particular event
- Activating Registration for an Event
- HELPDOC for Activating your Registration: CLICK HERE
- This will open registration to teams
- Generates an event link for your Registration page of that event
- State Director/RMP Event Approval and Review
- HELPDOC for Approving Divisions: CLICK HERE
- On your Region Organization
- View on Region tab, select Events. On the list of Events, click on the Divisions and approve the divisions for the event.
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Thank you and if you have any questions, please go through the on-boarding site to see if there is a help doc, but also ask questions through our email box and we will reach out with assistance. If you need further assistance we can schedule a call with you to walk through it.
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