USSSA / GotSport . Event Creation

 EVENT CREATION IS NOW OPEN 

Event Creation To-Do’s

1. Create Competitions
   • HELPDOC Competition Article: CLICK HERE
   • Competition: This is a folder that will hold all the information for the event you are setting up. This folder will store events year to year. For example, if you have a Memorial Day event each season’s event will be stored in the same competition folder.
2. Create Event (Initial Pop-up – First Step of Creation)
   • HELPDOC Event Article: CLICK HERE (Start on step 5)
   • Seasonal year = 21/22 (Season that begins 8/1/2021)
   • Age Method: Choose calendar year; no effect on anything if you change it
   • Choose ALL dates that event will occur
   • Stature
     • Choose appropriate stature from the available list.
     • If the stature needed is not available, refer to State Director or HQ to edit to the appropriate level.
     • Stature is editable UNTIL the event starts. BE SURE THIS IS CORRECT when you set-up the event.
3. Add Divisions
   • HELPDOC Creating Divisions Article: CLICK HERE (Start on step 7)
   • Create your first division, completing all information.  After you make your first, use the table to adjust and quickly add each additional division needed.​
     • Event/Gate/Other Pricing created on each division
       • What is entered IS the publicly visible price.  This is what the public will pay when they pay for an event online.
       • When requesting a payout, USSSA will take 5% of the amount paid by the public user as has been the case.
       • As a director, please be sure to adjust your fees to include that 5% processing fee.
4. Adding Detail to an Event
   •  HELPDOC for Adding Detail Article: CLICK HERE
   • Complete EVERYTHING
     • ​Address box at the bottom is critical to search display for events
     • Comment boxes can be built with information, images, tables, etc. (HTML source code is not permitted for security reasons)
   • Review articles for additional tools and resources for your event
     • Appearance
     • Features (Coupons, discounts, and ways to adjust special pricing)
     • Application
5. Setting up your event payment requirements
   • When creating your events, you can set the payment process with multiple configurations.  See the image below to see the possible options for configuration.

• Require Payment at Entry
  • Allow Credit Cards: Yes
  • Accept Check Money Order Payments: No
  • Yes, Charge the credit card when someone initially enters: Yes
  • Active: Yes
• Allow Entry No Payment Required
  • Allow Credit Cards: Yes
  • Accept Check Money Order Payments: Yes
  • Yes, Charge the credit card when someone initially enters: Yes
  • Active: Yes
• Allow Entry with no Payment but Require Credit Card to Hold spot
  • Additional Information on this Process
    • This process works in conjunction with Entry Status
    • Team enters credit card, it is not charged until you set their status to Accepted
  • Allow Credit Cards: Yes
  • Accept Check Money Order Payments: No
  • Yes, Charge the credit card when someone initially enters: No
  • Active: Yes

6. Adding Venues
   • HELPDOC for Adding Venues: CLICK HERE
   • The process for venues on an event in GotSport is this:
     • Add Venues to your organization
     • All Venues on your organization will be added to the events you create
     • User can remove or deactivate venues not needed for that particular event
7. Activating Registration for an Event
   • HELPDOC for Activating your Registration: CLICK HERE
   • This will open registration to teams
   • Generates an event link for your Registration page of that event
8. State Director/RMP Event Approval and Review
   • HELPDOC for Approving Divisions: CLICK HERE
   • On your Region Organization
   • View on Region tab, select Events.  On the list of Events, click on the Divisions and approve the divisions for the event.